USE OF PROMOTIONAL CODES
SWE offers promotional discount codes for several types of participants such as conference speakers, volunteers, etc. In many cases, the discount is applied to the prevailing rate, i.e., member or non-member, early bird or regular, etc. These codes are entered during the registration process. There is a strict limit of only one promotional code for each registration submitted. Please note that some promo codes have a cap and will be allowed on a first come, first served basis.
CANCELLATION POLICY
Cancellations and refund requests must be submitted in writing to the Society of Women Engineers and received 1 month prior to the conference start date. Refunds are only granted for general registration and no refunds are given at any time for the included membership in registration prices.
ATTENDEE SUBSTITUTION POLICY
An attendee may be substituted up until one week prior to each WE Local conference. After that date, substitution is not guaranteed. If your registration is a different registrant type or category, the difference will be charged. SWE does not permit the use of badge switching without official attendee substitution.
CHILDREN’S ADMISSION
WE Local is a business event. No one under the age of 18 will be allowed in the Career Fair/Interview Booths during event hours without a parent/guardian or as part of a SWE-arranged tour or student program. The accompanying parent/guardian must remain with the person under the age of 18 at all times during their visit. For safety reasons, no one under the age of 18 will be allowed in the Career Fair/Interview Booths during setup or dismantle.
PHOTOGRAPHY AND VIDEO
Participants agree that WE Local official photographers and videographers will take general photography and/or video during the conference and their images may be used for marketing purposes for print, electronic, and other media, including the website.
EVENT CODE OF CONDUCT
By registering, the attendee acknowledges that they are undertaking participation in WE Local and agrees to comply with the conference code of conduct. SWE is committed to providing a safe, productive, and welcoming environment for all meeting participants and SWE staff. All participants, including, but not limited to, attendees, speakers, volunteers, sponsors, SWE staff members, service providers, and all others are expected to abide by this Meeting Code of Conduct (“Code”). This Code applies to all SWE events in public facilities or hotels, in addition to on public or private platforms. SWE has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. Please report harassment or unacceptable behavior to SWE’s Executive Director, Karen Horting, or the SWE’s President, Dayna Johnson, so that SWE can take the appropriate action.
Unacceptable Behavior is defined as: Harassment, intimidation, or discrimination in any form, Verbal abuse of any attendee, speaker, volunteer, sponsor, SWE staff member, service provider, or other meeting guest, Examples of verbal abuse include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening or stalking any attendee, speaker, volunteer, sponsor, SWE staff member, service provider, or other meeting guest.
Disruption of presentations during sessions, or at other events organized by SWE during the meeting. All participants must comply with the instructions of the moderator and any SWE event staff. SWE reserves the right to take any necessary or appropriate action, including immediate removal from the meeting, without warning or refund, in response to any incident of Unacceptable Behavior, and SWE reserves the right to prohibit attendance at any future events, whether virtually or in person. If you have questions about these guidelines, contact the SWE staff.
MEMBER RATE QUALIFICATIONS
To qualify for member rates you must have a current individual membership valid through 30 June 2023. Otherwise, the non-member rate will be assessed at the prevailing rate and an FY24 (1 July 2023 – 30 June 2024) membership will be awarded with registration. Anyone wanting lower membership rates or anyone whose membership has lapsed is encouraged to renew first at the SWE membership site (https://swe.org) before continuing on to registration to avoid additional fees. No member fees will be refunded.
PURCHASE ORDERS
The Society of Women Engineers does NOT accept purchase orders as a form of payment.
HEALTH & SAFETY
SWE prioritizes the health and safety of all WE Local participants. To that end, SWE will comply with national, state and locally-issued health and safety precautions including the CDC and WHO’s guidance for events as an integral part of the conference execution. These mandates are constantly evolving, and SWE will make reasonable efforts to ensure all registered attendees are informed of the health and safety requirements and precautions that will be implemented onsite.
SWE cannot guarantee that you will not become infected with COVID-19 and attending the event could increase your risk of contracting COVID-19. By registering and attending the event, you acknowledge that you may be exposed to or infected with COVID-19; that if you are infected, you may infect others, and that contracting COVID-19 may result in personal injury, illness, permanent disability, or even death, both to yourself and to others with whom you may come in contact or whom you may infect if you become a carrier or transmitter of the virus. You understand the risk of becoming exposed to or infected by COVID-19 at the event may result from the actions, omissions, or negligence of yourself and others, including SWE, the event venue, SWE, and their employees, contractors, agents, exhibitors, and sponsors. You accept sole responsibility for this risk and agree to hold SWE, the event venue, and their representatives harmless for any injury to yourself (including, but not limited to, personal injury, disability, and death) or others as a result even with respect to such indemnified parties’ negligence. SWE, however, is not claiming release from claims based on SWE’s own gross negligence or willful or criminal wrongdoing.